Oral Presentations

Presentation format

Technical information –

  1. Microsoft PowerPoint will be the only computer presentation format accepted
  2. Presentations are to be submitted to the Conference Speaker Desk by 5 pm , the day before your presentation.
  3. Presentations to be submitted via USB data stick
  4. The following facilities/equipment will be provided:
    1. Speaker preview room
    2. Presentation computer
    3. Data projector
    4. Portable slide advancer and laser pointer
    5. Speaker microphones: Choice of lectern, lapel or over-the-ear mikes
    6. Audience microphones: Wireless mikes
    7. Technical support

Information for Speakers:

Pre-presentation:

  • Obviously, check when/where your presentation will be held
  • Ensure you’re comfortable with the presentation setting – placement of lectern/position of lighting; and the IT – audio-visual, computer, microphone arrangement, operation of the slide advancer/laser pointer
  • Will you use the lectern or hands-free mike? Is the slide advancer effective if you leave the lectern?

Length of presentation:

  • The standard period, for most presentations, is a total of 20 minutes
  • If so, you should aim to speak for 15/16 minutes; and leave 4/5 mins for questions
  • The Chair will give you a reminder at 15 mins, and tell you to begin concluding at 18 minutes
  • The opportunity to field questions obviously depends upon the time you have left available.
  • To ensure all speakers have adequate time for their presentation and to avoid a late finish, time control is vital.

Chairperson’s Conclusions:

At the end of each Session the Chair will summarise/make conclusions. Each Session is important; no Session should be left ‘hanging’. You may wish to hint, within your presentation, about the future for your topic:

  • Is it ‘ongoing’? Is there a need for more research; and future ICRAV presentations?
  • Is there a recommendation that applies to analytical or regulatory practice?
  • Should there be implementation in members’ jurisdictions; and/or information that could be publicised (to the industry)
  • Should the AORC/IGSRV/ICRAV have a formal position on these issues?

Use of PowerPoint:

As experienced speakers know, the effective use of PowerPoint is vital when presenting to large groups in big venues; particularly at international conferences where English is not the first language for some delegates.

Well-presented PowerPoint slides greatly assist international (non-English-speaking) delegates:

  • When aspects of speech – accent/idiomatic expressions/technical terms/acoustics – are challenging
  • To clarify how the information is being presented (categories/sub-categories).

Recommendations for the Using PowerPoint

The text on slides should:

  • Be large
  • Have an easy-to-read font (Arial, Verdana, Helvetica)
  • Be easily distinguishable (dark font on a light surface; avoid red – some people are colour-blind)
  • Not be complex or cluttered … especially for those unfamiliar with English. A maximum of five lines/points per slide.
  • Support what is being said. Do not use paragraphs.

When presenting:

  • Consider revealing one point at a time
  • Do not read, laboriously, from a slide. Why speak if everyone is reading …
  • If graphs/tables are shown, ensure they’re simple and readable. Consider alternate displays that are easy to read/understand
  • Limit slides to the minimum required to illustrate the presentation.