Technical information –
- Microsoft PowerPoint will be the only computer presentation format accepted
- Presentations are to be submitted to the Conference Speaker Desk by 5 pm , the day before your presentation.
- Presentations to be submitted via USB data stick
- The following facilities/equipment will be provided:
- Speaker preview room
- Presentation computer
- Data projector
- Portable slide advancer and laser pointer
- Speaker microphones: Choice of lectern, lapel or over-the-ear mikes
- Audience microphones: Wireless mikes
- Technical support
Information for Speakers:
- Obviously, check when/where your presentation will be held
- Ensure you’re comfortable with the presentation setting – placement of lectern/position of lighting; and the IT – audio-visual, computer, microphone arrangement, operation of the slide advancer/laser pointer
- Will you use the lectern or hands-free mike? Is the slide advancer effective if you leave the lectern?
Length of presentation:
- The standard period, for most presentations, is a total of 20 minutes
- If so, you should aim to speak for 15/16 minutes; and leave 4/5 mins for questions
- The Chair will give you a reminder at 15 mins, and tell you to begin concluding at 18 minutes
- The opportunity to field questions obviously depends upon the time you have left available.
- To ensure all speakers have adequate time for their presentation and to avoid a late finish, time control is vital.
At the end of each Session the Chair will summarise/make conclusions. Each Session is important; no Session should be left ‘hanging’. You may wish to hint, within your presentation, about the future for your topic:
- Is it ‘ongoing’? Is there a need for more research; and future ICRAV presentations?
- Is there a recommendation that applies to analytical or regulatory practice?
- Should there be implementation in members’ jurisdictions; and/or information that could be publicised (to the industry)
- Should the AORC/IGSRV/ICRAV have a formal position on these issues?
Use of PowerPoint:
As experienced speakers know, the effective use of PowerPoint is vital when presenting to large groups in big venues; particularly at international conferences where English is not the first language for some delegates.
Well-presented PowerPoint slides greatly assist international (non-English-speaking) delegates:
- When aspects of speech – accent/idiomatic expressions/technical terms/acoustics – are challenging
- To clarify how the information is being presented (categories/sub-categories).
Recommendations for the Using PowerPoint
The text on slides should:
- Be large
- Have an easy-to-read font (Arial, Verdana, Helvetica)
- Be easily distinguishable (dark font on a light surface; avoid red – some people are colour-blind)
- Not be complex or cluttered … especially for those unfamiliar with English. A maximum of five lines/points per slide.
- Support what is being said. Do not use paragraphs.
- Consider revealing one point at a time
- Do not read, laboriously, from a slide. Why speak if everyone is reading …
- If graphs/tables are shown, ensure they’re simple and readable. Consider alternate displays that are easy to read/understand
- Limit slides to the minimum required to illustrate the presentation.