To ensure that each Session is chaired identically, we have the following suggestions:
- Research the people you will be introducing
- Obviously, be aware of when/where the Session will be held
- Confirm everything is in order before the Session, especially the IT – audio-visual, computer, microphone arrangements
- Ensure you’re comfortable with the placement of lectern, tables, chairs; particularly if there’s a panel discussion to be held
Within the Session:
- If required, make a short introduction – explain why this session is being held; are their particular questions to be resolved?
- Ensure the Session runs on time, the organisers are relying on you to keep the sessions on schedule
Flow of time:
- There are many presentations and so the time control is vital, to allow all speakers adequate time for their message, please keep the speakers on time.
- The standard period is usually a total of 20 minutes. If so, presenters should aim to speak for 15/16 minutes; and leave 4/5 mins for questions.
- Speakers should be advised that they’ll receive a reminder at 15 mins, and be asked to begin concluding at 18 minutes.
- The opportunity to field questions obviously depends upon the time they have left remaining.
At the end:
Summarise and come to a conclusion
After every Session, five significant minutes are usually left for the Chair. Each Session is important; no Session should be left ‘hanging’, for want of a conclusion. Please:
- Deliver a short summary
- Make a conclusion/recommendation; perhaps one or more from below:
- Are any of these topics ongoing? Is there a need for more research; and presentations at future ICRAVs?
- Is there a recommendation that applies to analytical or regulatory practice?
- Should there be implementation in members’ jurisdictions?
- Should this information be publicised (to the industry)
- Should the AORC/IGSRV/ICRAV have a formal position on these issues?
- If so, should it become a motion at the AORC/IGSRV/ICRAV Business Mtgs?
If there’s strong support for a particular conclusion/recommendation … more research, future ICRAV presentations or it should go to a Business Meeting, please note it down and pass on to the concerned ICRAV organiser or AORC / IGSRV executive.